Advantrix Consulting
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From purchase order to payment, with every check in between.

PaySmart AP handles the payables side of procurement: orders, invoices matched three ways, guarantees and advances, payments with TDS, and a supplier ledger reconciled to the general ledger.

The PaySmart AP dashboard, with tiles for open purchase orders, pending order confirmations, pending deliveries, invoice queue, matched invoices and exceptions
How it runs

One thread from the order to the ledger.

  1. 01
    Order

    Purchase orders, scheduling agreements and subcontracting.

  2. 02
    Receive

    GRN notifications, service entry sheets and overdue deliveries.

  3. 03
    Match

    Invoices read by OCR and matched three ways, each with a confidence score.

  4. 04
    Pay

    Payments and remittance with TDS, advances and early payment discounts.

  5. 05
    Reconcile

    Supplier ledger with aging, reconciled to the general ledger.

Guarantees and advances

No advance leaves without its guarantee.

PaySmart AP keeps a register of advance and performance bank guarantees and holds an advance payment until its conditions are met.

  • Bank guarantee lifecycle, expiry alerts and handover
  • Advances gated on order confirmation, bank guarantee and drawings
  • Drawing approvals, with revisions
The PaySmart AP bank guarantee register, listing guarantees by purchase order with bank, type, amount, validity dates, days left and status
Forensic alerts

Alerts on two classic payables risks.

PaySmart AP raises an alert when an invoice looks like one already received, or when a supplier's bank details change.

Duplicate invoices
Bank-detail changes
Everything in PaySmart AP

The full list.

Orders
Purchase orders and scheduling agreements.
Subcontracting
With challans and component tracking.
Invoice queue
OCR, three-way match and a confidence score, plus an invoice email inbox.
Advance payments
Gated on order confirmation, bank guarantee and drawings.
Bank guarantees
Advance and performance: lifecycle, expiry alerts and handover.
Drawing approvals
With revisions.
Receipts and deliveries
GRN notifications, service entry sheets and overdue deliveries.
Payments and remittance
With TDS under sections 194C, 194J and 194Q, and early payment discounts.
Supplier ledger
With aging, reconciled to the general ledger.
General ledger
General ledger and trial balance.
Forensic alerts
For duplicates and bank-detail changes.
Supplier portal access
Suppliers see their published ledgers.
Watch it in action

A walkthrough of PaySmart AP.

A screen recording of the module, one feature at a time.

2 min 18 s  ·  No sound

Part of TaskWalk

PaySmart AP shares its data with the other modules.

SupplierIQ Vendor onboarding and compliance. RMIQ Raw material intelligence. Quality deductions arrive here. AuditIQ Forensic audit, scanning payables live. SourceIQ Intelligent procurement, from requisition to award.
See it running

Ask for a demo and we will follow an invoice through PaySmart AP, from receipt to payment.

Request a demo